Administrative Assistant/Receptionist

Burnaby, BC

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Receptionist/ Administrative Assistant

In this role, you’ll be located at our Burnaby, BC office and report directly to the Senior Office Administrator, Western Canada. You’ll have the chance to gain valuable experience in the Engineering Consulting industry!

What a day at EXP has in store for you:

Open the office and reception area
Maintain office cleanliness throughout the day, including kitchens, reception, boardrooms, lab, and patio
Answer and direct telephone calls in a professional and friendly manner
Greet all office visitors and guests and maintain cleanliness of the front entrance
Maintain Health Safety protocols and procedures for office staff and guests
Review, stock, and provide a summary of supplies required to maintain kitchens and printer supplies
Manage incoming and outgoing regular mail, courier shipments, and receipts
Prepare meeting rooms, including set-up, reset, catering, and clean-up before and after meetings
Ensure boardroom technology is always operational and liaise with IT for any inconsistencies or issues
Perform other administrative duties such as data entry, copying, emailing internal documents, filing, archiving, document retrieval, scheduling and coordinating meeting rooms, information gathering, word processing, document binding, and document scanning
Assist with administrative tasks for corporate and social committee events
Assist the Office Operations team with HR support (Onboarding/Offboarding), including working with the Hiring Manager, Human Resources, Office Manager, and IT
Invoice coding
Other duties as assigned Read more