Verified Job
Back Office / Data Entry
Administrative Assistant Legal
Back Office / Data Entry
#462852
Remote / WFH
Job Description
Qualifications
3 to 5 years professional administrative experience
Excellent detail-orientation with strong organizational, multi-tasking
and time management skills
Intermediate knowledge of MS Office – Outlook, Word, Excel, Power Point, and Adobe Acrobat
Excellent verbal, written and proofing skills
Demonstrated initiative and flexibility; ability to work occasional overtime
Proven ability to work collaboratively with a team
Benefits
Help you achieve your goals by continuous professional development and regular career progression sessions
Competitive pay for the market
Monthly bonus opportunities for all site associates
30% associate rent discount
Medical, Dental & Vision benefits the 1 st of the month following 30 days of full-time employment
Company-provided life insurance, short term and long term disability coverage
Flexible Spending accounts
401(k) eligibility after +0 days, with 4% Highmark match
Professional Certification & Tuition reimbursement
Vacation, Sick and Personal Time off available to use after +0 days
10 paid holidays
Paid parental leave
Responsibilities
Purpose: Perform clerical and administrative functions to assist the Legal Department, including support to General Counsel and Transactions Manager
Assist in preparing and processing licenses (including but not limited to annual business licenses, music and motion picture licenses, broker licenses), permits, housing applications
Distribute and process department incoming and outgoing mail, update tracking and filing systems
Coordinate electronic delivery of documents to regional office(s) and properties as needed
Assist in addressing code compliance violations and curing any outstanding liens or judgments
Process department invoices for payment including processing settlement check requests and distribution
Assist in EIN, entity management, maintenance, and assumed name formation, including coordination through our Statutory and Registered Agent, CT Corp
Review and prepare property level service contracts for execution and distribution
Assist in due diligence, acquisitions and dispositions tasks, as needed
Cross train on tasks with Transactions Assistant
Performs general clerical functions such as typing, editing, proofing, filing, making copies and scanning
Update legal forms as directed by the General Counsel
Effectively coordinate tasks with multiple corporate departments
Establishes, maintains and updates electronic filing system – individually and departmentally
Assist in creation and ongoing maintenance/organization of folders within the Litigation / Subpoena / Bankruptcy folders
Job description
Purpose: Perform clerical and administrative functions to assist the Legal Department, including support to General Counsel and Transactions Manager.
What Highmark can do for you:
• Help you achieve your goals by continuous professional development and regular career progression sessions
• Competitive pay for the market
• Monthly bonus opportunities for all site associates
• 30% associate rent discount
• Medical, Dental & Vision benefits the 1 st of the month following 30 days of full-time employment
• Company-provided life insurance, short term and long term disability coverage
• Flexible Spending accounts
• 401(k) eligibility after +0 days, with 4% Highmark match
• Professional Certification & Tuition reimbursement
• Vacation, Sick and Personal Time off available to use after +0 days
• 10 paid holidays
• Paid parental leave
Responsibilities include (but are not limited to):
• Assist in preparing and processing licenses (including but not limited to annual business licenses, music and motion picture licenses, broker licenses), permits, housing applications.
• Distribute and process department incoming and outgoing mail, update tracking and filing systems. Coordinate electronic delivery of documents to regional office(s) and properties as needed.
• Assist in addressing code compliance violations and curing any outstanding liens or judgments.
• Process department invoices for payment including processing settlement check requests and distribution.
• Assist in EIN, entity management, maintenance, and assumed name formation, including coordination through our Statutory and Registered Agent, CT Corp.
• Review and prepare property level service contracts for execution and distribution.
• Assist in due diligence, acquisitions and dispositions tasks, as needed.
• Cross train on tasks with Transactions Assistant.
• Performs general clerical functions such as typing, editing, proofing, filing, making copies and scanning.
• Update legal forms as directed by the General Counsel.
• Effectively coordinate tasks with multiple corporate departments.
• Establishes, maintains and updates electronic filing system – individually and departmentally.
• Assist in creation and ongoing maintenance/organization of folders within the Litigation / Subpoena / Bankruptcy folders.
Qualifications:
• High school diploma or equivalent required; University degree or some college preferred
• 3 to 5 years professional administrative experience
• Excellent detail-orientation with strong organizational, multi-tasking. and time management skills
• Intermediate knowledge of MS Office – Outlook, Word, Excel, Power Point, and Adobe Acrobat
• Experience in YARDI software a plus
• Excellent verbal, written and proofing skills
• Demonstrated initiative and flexibility; ability to work occasional overtime
• Proven ability to work collaboratively with a team
#CORP
Req. ID: 2026-666+
3 to 5 years professional administrative experience
Excellent detail-orientation with strong organizational, multi-tasking
and time management skills
Intermediate knowledge of MS Office – Outlook, Word, Excel, Power Point, and Adobe Acrobat
Excellent verbal, written and proofing skills
Demonstrated initiative and flexibility; ability to work occasional overtime
Proven ability to work collaboratively with a team
Benefits
Help you achieve your goals by continuous professional development and regular career progression sessions
Competitive pay for the market
Monthly bonus opportunities for all site associates
30% associate rent discount
Medical, Dental & Vision benefits the 1 st of the month following 30 days of full-time employment
Company-provided life insurance, short term and long term disability coverage
Flexible Spending accounts
401(k) eligibility after +0 days, with 4% Highmark match
Professional Certification & Tuition reimbursement
Vacation, Sick and Personal Time off available to use after +0 days
10 paid holidays
Paid parental leave
Responsibilities
Purpose: Perform clerical and administrative functions to assist the Legal Department, including support to General Counsel and Transactions Manager
Assist in preparing and processing licenses (including but not limited to annual business licenses, music and motion picture licenses, broker licenses), permits, housing applications
Distribute and process department incoming and outgoing mail, update tracking and filing systems
Coordinate electronic delivery of documents to regional office(s) and properties as needed
Assist in addressing code compliance violations and curing any outstanding liens or judgments
Process department invoices for payment including processing settlement check requests and distribution
Assist in EIN, entity management, maintenance, and assumed name formation, including coordination through our Statutory and Registered Agent, CT Corp
Review and prepare property level service contracts for execution and distribution
Assist in due diligence, acquisitions and dispositions tasks, as needed
Cross train on tasks with Transactions Assistant
Performs general clerical functions such as typing, editing, proofing, filing, making copies and scanning
Update legal forms as directed by the General Counsel
Effectively coordinate tasks with multiple corporate departments
Establishes, maintains and updates electronic filing system – individually and departmentally
Assist in creation and ongoing maintenance/organization of folders within the Litigation / Subpoena / Bankruptcy folders
Job description
Purpose: Perform clerical and administrative functions to assist the Legal Department, including support to General Counsel and Transactions Manager.
What Highmark can do for you:
• Help you achieve your goals by continuous professional development and regular career progression sessions
• Competitive pay for the market
• Monthly bonus opportunities for all site associates
• 30% associate rent discount
• Medical, Dental & Vision benefits the 1 st of the month following 30 days of full-time employment
• Company-provided life insurance, short term and long term disability coverage
• Flexible Spending accounts
• 401(k) eligibility after +0 days, with 4% Highmark match
• Professional Certification & Tuition reimbursement
• Vacation, Sick and Personal Time off available to use after +0 days
• 10 paid holidays
• Paid parental leave
Responsibilities include (but are not limited to):
• Assist in preparing and processing licenses (including but not limited to annual business licenses, music and motion picture licenses, broker licenses), permits, housing applications.
• Distribute and process department incoming and outgoing mail, update tracking and filing systems. Coordinate electronic delivery of documents to regional office(s) and properties as needed.
• Assist in addressing code compliance violations and curing any outstanding liens or judgments.
• Process department invoices for payment including processing settlement check requests and distribution.
• Assist in EIN, entity management, maintenance, and assumed name formation, including coordination through our Statutory and Registered Agent, CT Corp.
• Review and prepare property level service contracts for execution and distribution.
• Assist in due diligence, acquisitions and dispositions tasks, as needed.
• Cross train on tasks with Transactions Assistant.
• Performs general clerical functions such as typing, editing, proofing, filing, making copies and scanning.
• Update legal forms as directed by the General Counsel.
• Effectively coordinate tasks with multiple corporate departments.
• Establishes, maintains and updates electronic filing system – individually and departmentally.
• Assist in creation and ongoing maintenance/organization of folders within the Litigation / Subpoena / Bankruptcy folders.
Qualifications:
• High school diploma or equivalent required; University degree or some college preferred
• 3 to 5 years professional administrative experience
• Excellent detail-orientation with strong organizational, multi-tasking. and time management skills
• Intermediate knowledge of MS Office – Outlook, Word, Excel, Power Point, and Adobe Acrobat
• Experience in YARDI software a plus
• Excellent verbal, written and proofing skills
• Demonstrated initiative and flexibility; ability to work occasional overtime
• Proven ability to work collaboratively with a team
#CORP
Req. ID: 2026-666+
