Administrative Assistant

Full job description
Job Description:

We currently have an opening for an Administrative Assistant in our Vancouver office.



Responsibilities will include:
Timely and proper delivery of various engineering documents, including correspondence, records of meetings, technical memoranda, discussion papers, contract documents and technical specifications, reports, and proposals.
Assembling and transmitting documents and correspondence internally and externally to staff and clients in various formats.
Management of records and maintaining confidentiality in accordance with departmental and corporate requirements.
Updating resumes and team calendars.
Coordinating meetings, travel, lunch and learns and social gatherings as required.
Assist with planning team building and other social gathering.
Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
General assistance to other Administrative Staff in the operation as required.



Job Requirements:

Diploma or undergraduate degree in Office Administration an asset.
2+ years experience providing administrative support, preferably in an engineering or architectural or other professional services environment.
Proficient in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams).
Website maintenance (SharePoint) and database management skills are an asset.
Knowledge of PDF-Xchange or Adobe Acrobat is an asset.
Experience in InDesign is an asset.
Able to work in a fast-paced office environment and remain calm in stressful situations.
Superior organizational and time management skills; strong attention to detail.
Superior interpersonal skills and a strong team player.
Strong oral and written communication skills and technical writing skills.
Available to work overtime as required or requested, occasionally at short notice