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#711625
Full Time
Job Description
Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1523641
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position with the use of Cases21, finance and families and Sentral systems.
SC5 Demonstrated capacity to process account payable/receivable process using Cases21 and other systems in line with Department and school policies.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school
In consultation with the principal, determine and manage work priorities within the school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Coordinate staff timetabling
Undertakes VASS and/or VET administration support
Supports the first aid facilities and assists in delivering first aid to students
finance functions- receivables/payables
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Westall Primary School is a vibrant and multicultural educational institution situated in Clayton South, a bustling suburb located near Monash University and accessible via public transport. At the heart of our school lies a set of values that guides us in everything we do. These values include kindness, excellence, creativity, and fairness, and we strive to embody them in our teaching practices, school culture, and community partnerships. As a co-located campus with Westall Secondary College and the City of Kingston Community Hub, our school offers a wide range of programs and services that enrich the lives of our students and their families. These include playgroups and kindergarten, child maternal health services, a local library, and access to secondary college courses. With our community partners, we provide a holistic approach to education that focuses on the whole child, from early childhood right through to graduation. Recently, we completed a capital works upgrade that has transformed our campus into a modern and state-of-the-art learning environment. Our brand-new buildings now include a gymnasium, science and arts facilities, and new junior and senior learning centers. These facilities provide students with the resources they need to explore their interests and develop their skills in a safe and supportive setting At Westall Primary School, we are committed to providing a safe, caring, and productive environment where students can achieve great life outcomes. Our school has a strong emphasis on improving outcomes in English and Mathematics for all students. We provide a calm and structured learning environment that enables each student to achieve their best, regardless of their background or ability. In addition, our school hosts an international student program that welcomes students from all over the world. Our international students learn alongside their peers in a safe and supportive environment, where they are encouraged to explore their interests and develop their skills. Our staff profile consists of a dedicated team of professionals, including two Principal Class members (Principal and Assistant Principal), 18 equivalent full-time staff (including 1 Learning Specialist), and 8 education support staff. With a 2023 enrolment of 260 students, our school is a diverse multicultural community. At Westall Primary School, we aspire to be a highly organized institution where teamwork, aligned teaching practices, and resources work together to maximize outcomes. Our goal is to create a safe and supportive learning environment where students can thrive. We provide a range of programs and structured processes that enhance well-being and promote positive behaviour. We also strive to provide a rich internal and external learning environment that connects students to each other, their teachers, the community, and the environment. Lastly, our school continues to work with the Coleman Foundation to promote the 'Our Place' model of continuity of learning from early childhood right through to graduation. By working together with our community partners, we are able to provide a holistic and inclusive approach to education that benefits all of our students and their families.
Applications close Saturday 18 April 2026 at 11.59pm
Posted
6 April 2026
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1523641
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position with the use of Cases21, finance and families and Sentral systems.
SC5 Demonstrated capacity to process account payable/receivable process using Cases21 and other systems in line with Department and school policies.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school
In consultation with the principal, determine and manage work priorities within the school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Coordinate staff timetabling
Undertakes VASS and/or VET administration support
Supports the first aid facilities and assists in delivering first aid to students
finance functions- receivables/payables
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Westall Primary School is a vibrant and multicultural educational institution situated in Clayton South, a bustling suburb located near Monash University and accessible via public transport. At the heart of our school lies a set of values that guides us in everything we do. These values include kindness, excellence, creativity, and fairness, and we strive to embody them in our teaching practices, school culture, and community partnerships. As a co-located campus with Westall Secondary College and the City of Kingston Community Hub, our school offers a wide range of programs and services that enrich the lives of our students and their families. These include playgroups and kindergarten, child maternal health services, a local library, and access to secondary college courses. With our community partners, we provide a holistic approach to education that focuses on the whole child, from early childhood right through to graduation. Recently, we completed a capital works upgrade that has transformed our campus into a modern and state-of-the-art learning environment. Our brand-new buildings now include a gymnasium, science and arts facilities, and new junior and senior learning centers. These facilities provide students with the resources they need to explore their interests and develop their skills in a safe and supportive setting At Westall Primary School, we are committed to providing a safe, caring, and productive environment where students can achieve great life outcomes. Our school has a strong emphasis on improving outcomes in English and Mathematics for all students. We provide a calm and structured learning environment that enables each student to achieve their best, regardless of their background or ability. In addition, our school hosts an international student program that welcomes students from all over the world. Our international students learn alongside their peers in a safe and supportive environment, where they are encouraged to explore their interests and develop their skills. Our staff profile consists of a dedicated team of professionals, including two Principal Class members (Principal and Assistant Principal), 18 equivalent full-time staff (including 1 Learning Specialist), and 8 education support staff. With a 2023 enrolment of 260 students, our school is a diverse multicultural community. At Westall Primary School, we aspire to be a highly organized institution where teamwork, aligned teaching practices, and resources work together to maximize outcomes. Our goal is to create a safe and supportive learning environment where students can thrive. We provide a range of programs and structured processes that enhance well-being and promote positive behaviour. We also strive to provide a rich internal and external learning environment that connects students to each other, their teachers, the community, and the environment. Lastly, our school continues to work with the Coleman Foundation to promote the 'Our Place' model of continuity of learning from early childhood right through to graduation. By working together with our community partners, we are able to provide a holistic and inclusive approach to education that benefits all of our students and their families.
Applications close Saturday 18 April 2026 at 11.59pm
Posted
6 April 2026
