Verified Job
Back Office / Data Entry
Administration Assistant Manager
Back Office / Data Entry
#687785
Remote / WFH
Job Description
Are u keen on/ interested in being a part of a famous clothes brand and be the voice and face for its products, then this role is for you.
Our client is the most sought after traditional Indian outfit manufacturing and exporting company. Their contemporary and stylishly designed clothes are full of unique patterns, matchless embroidery, gorgeous mirror-work and beautiful block prints.
Almost a decade old, it is a venture committed to bring together a varied range of traditional crafts and techniques of dyeing, weaving, printing and hand embroidery. The founders have dedicated their life to promote Indian Block Prints and provide employment and Hand-Embroidery training to women so that numerous underprivileged women can be empowered.
As an Administration Assistant Manager, you will be responsible for planning and coordinating administrative procedures and systems and devising ways to streamline processes in the company.
What you will do:
• Experience in handling admin portfolio beforehand, like pantry / canteen, stationary, house keeping, shift attendance management (for security guards etc.), etc.
• Managing administrative activities involving purchase of equipment's, maintenance of procurement, stationery, housekeeping, safety, security, etc.
• Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.
• Budgeting and cost control measures, monitoring budget vis a vis variance.
• Maintaining admin store in out report.
• Contracts/ Vendor management:
• Generating POs, execution of task, submitting bills and ensuring payment to the vendor.
• Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, vehicles, building, etc.
• Purchasing, implementing and operating security and surveillance.
• Vendor management:
• Overseeing acquisition, installation and commissioning of equipments that are required for the facility – IT systems, air conditioning, CCTV, EPABX etc.
• Liaising security with supervisor. Ensuring guards availability as per roster. Immediately taking action on changes.
• Performing asset management of all locations.
• Monitoring event management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates.
• Liaising and coordinating with various departments within the Office.
• Upkeeping of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
• Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
• Specializing in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
Candidate Profile:
What you need to have:
• Excellent communication and organizational skills.
• Proven experience as administration manager.
• Having experience in facilities management, vendor management, hardware management.
• Proficient in MS Office.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• Willing to work for 6 days a week.
Our client is the most sought after traditional Indian outfit manufacturing and exporting company. Their contemporary and stylishly designed clothes are full of unique patterns, matchless embroidery, gorgeous mirror-work and beautiful block prints.
Almost a decade old, it is a venture committed to bring together a varied range of traditional crafts and techniques of dyeing, weaving, printing and hand embroidery. The founders have dedicated their life to promote Indian Block Prints and provide employment and Hand-Embroidery training to women so that numerous underprivileged women can be empowered.
As an Administration Assistant Manager, you will be responsible for planning and coordinating administrative procedures and systems and devising ways to streamline processes in the company.
What you will do:
• Experience in handling admin portfolio beforehand, like pantry / canteen, stationary, house keeping, shift attendance management (for security guards etc.), etc.
• Managing administrative activities involving purchase of equipment's, maintenance of procurement, stationery, housekeeping, safety, security, etc.
• Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.
• Budgeting and cost control measures, monitoring budget vis a vis variance.
• Maintaining admin store in out report.
• Contracts/ Vendor management:
• Generating POs, execution of task, submitting bills and ensuring payment to the vendor.
• Managing repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, vehicles, building, etc.
• Purchasing, implementing and operating security and surveillance.
• Vendor management:
• Overseeing acquisition, installation and commissioning of equipments that are required for the facility – IT systems, air conditioning, CCTV, EPABX etc.
• Liaising security with supervisor. Ensuring guards availability as per roster. Immediately taking action on changes.
• Performing asset management of all locations.
• Monitoring event management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates.
• Liaising and coordinating with various departments within the Office.
• Upkeeping of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.
• Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc.
• Specializing in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.
Candidate Profile:
What you need to have:
• Excellent communication and organizational skills.
• Proven experience as administration manager.
• Having experience in facilities management, vendor management, hardware management.
• Proficient in MS Office.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• Willing to work for 6 days a week.
