Verified Job
Accounting - Finance
Admin Assistant (Male - Field Wok)
Accounting - Finance
#644266
Remote / WFH
Job Description
Job Description: Admin Assistant
Experience Required: Minimum 3 Years
Salary Budget: Up to ₹25,000/Month
Joining: Immediate Joiners Only
Key Responsibilities
1. Legal Documentation
Prepare and maintain legal documents such as agreements, contracts, vendor forms, and supporting paperwork.
Coordinate with external legal consultants when required.
Ensure timely renewal and filing of company licenses, registrations, and compliance-related documents.
Maintain proper digital and physical documentation for audit purposes.
2. Invoice Generation
Prepare sales invoices accurately in coordination with the accounts or sales team.
Verify rates, quantities, taxes, and customer details before invoice creation.
Ensure timely invoicing and maintain proper invoice records for future reference.
3. Dispatch Coordination
Manage daily dispatch operations (Courier, Transport, Material Outflow).
Prepare delivery challans, packing lists, and dispatch documentation.
Coordinate with transporters and courier partners for timely pickup and delivery.
Track shipments and update internal teams/customers as required.
4. Ability to Ride (2-Wheeler Required)
Must be comfortable riding a two-wheeler for:
Local deliveries
Bank work
Document submission
Vendor coordination
Should possess a valid driving license.
5. Quotation Preparation
Prepare and share quotations based on customer requirements.
Coordinate with sales or management for pricing approvals.
Maintain a quotation log for follow-up and tracking.
6. Stock Management
Maintain stock records and update stock levels regularly.
Coordinate with stores for inward/outward materials.
Conduct periodic physical stock checks.
Update stock sheets and report variances if found.
7. Additional Admin Responsibilities
Assist with general office operations such as filing, vendor management, and procurement.
Support the team with data entry, documentation, and record maintenance.
Handle daily admin tasks assigned by management.
Requirements
Minimum 3 years of experience in Admin/Operations roles.
Strong knowledge in legal paperwork, invoicing, dispatch coordination, and stock management.
Must know how to ride a two-wheeler and have a valid license.
Proficient in MS Office (Excel, Word), Email, and basic documentation software.
Good communication and coordination skills.
Ability to handle multiple tasks independently.
Only candidates who can join immediately will be considered.
Job Type: Full-time
Pay: ₹10,000.00 - ₹25,000.00 per month
Benefits:
Paid sick time
Paid time off
Ability to commute/relocate:
Opera House, Mumbai - 400004, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Experience:
Vehicle riding: 1 year (Required)
Admin Work: 2 years (Required)
field work: 2 years (Required)
Work Location: In person
Experience Required: Minimum 3 Years
Salary Budget: Up to ₹25,000/Month
Joining: Immediate Joiners Only
Key Responsibilities
1. Legal Documentation
Prepare and maintain legal documents such as agreements, contracts, vendor forms, and supporting paperwork.
Coordinate with external legal consultants when required.
Ensure timely renewal and filing of company licenses, registrations, and compliance-related documents.
Maintain proper digital and physical documentation for audit purposes.
2. Invoice Generation
Prepare sales invoices accurately in coordination with the accounts or sales team.
Verify rates, quantities, taxes, and customer details before invoice creation.
Ensure timely invoicing and maintain proper invoice records for future reference.
3. Dispatch Coordination
Manage daily dispatch operations (Courier, Transport, Material Outflow).
Prepare delivery challans, packing lists, and dispatch documentation.
Coordinate with transporters and courier partners for timely pickup and delivery.
Track shipments and update internal teams/customers as required.
4. Ability to Ride (2-Wheeler Required)
Must be comfortable riding a two-wheeler for:
Local deliveries
Bank work
Document submission
Vendor coordination
Should possess a valid driving license.
5. Quotation Preparation
Prepare and share quotations based on customer requirements.
Coordinate with sales or management for pricing approvals.
Maintain a quotation log for follow-up and tracking.
6. Stock Management
Maintain stock records and update stock levels regularly.
Coordinate with stores for inward/outward materials.
Conduct periodic physical stock checks.
Update stock sheets and report variances if found.
7. Additional Admin Responsibilities
Assist with general office operations such as filing, vendor management, and procurement.
Support the team with data entry, documentation, and record maintenance.
Handle daily admin tasks assigned by management.
Requirements
Minimum 3 years of experience in Admin/Operations roles.
Strong knowledge in legal paperwork, invoicing, dispatch coordination, and stock management.
Must know how to ride a two-wheeler and have a valid license.
Proficient in MS Office (Excel, Word), Email, and basic documentation software.
Good communication and coordination skills.
Ability to handle multiple tasks independently.
Only candidates who can join immediately will be considered.
Job Type: Full-time
Pay: ₹10,000.00 - ₹25,000.00 per month
Benefits:
Paid sick time
Paid time off
Ability to commute/relocate:
Opera House, Mumbai - 400004, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Experience:
Vehicle riding: 1 year (Required)
Admin Work: 2 years (Required)
field work: 2 years (Required)
Work Location: In person
