Accounts & Payroll Officer

Job Description:
Job Title: Accounts & Payroll Executive

Reports To: Production Head – India

Experience: 2–5 years in Accounting, Payroll & Admin (Manufacturing or MNC preferred)

Role Overview:

We are looking for a detail-oriented and dependable Accounts & Payroll Executive to manage core accounting functions, payroll processing, and administrative operations. The ideal candidate should be well-versed in statutory compliance, financial reporting, and day-to-day office administration, with a focus on accuracy, timeliness, and confidentiality.
Key Responsibilities

Payroll Management
• Handle end-to-end payroll processing for daily wage and full-time employees.
• Ensure timely and accurate salary disbursement in line with legal and internal structures.
• Manage statutory deductions including PF, ESI, TDS, and coordinate timely filings.
• Maintain payroll records, prepare payslips, and handle reconciliation with accounting books.
• Stay updated with changes in statutory payroll norms and ensure ongoing compliance.

Accounting Functions
• Maintain accurate and up-to-date general ledger entries as per statutory accounting principles.
• Oversee accounts payable and receivable, process invoices, and manage vendor payments.
• Perform bank reconciliations, cash flow tracking, and day-to-day accounting entries.
• Prepare monthly, quarterly, and annual financial reports, including variance analysis and forecasting.
• Coordinate with auditors for GST, TDS, and other statutory filings and compliance activities.
• Support cost monitoring and ensure expenditures are within approved budgets.

Administrative Support
• Maintain and organize office records and ensure smooth day-to-day administrative operations.
• Handle documentation, filing, and correspondence related to accounts and payroll.
• Coordinate with external vendors, consultants, and internal teams for administrative tasks.
• Ensure compliance with company policies and maintain data integrity and confidentiality in all activities.

Scope of Work & Autonomy
• Manage routine accounting, payroll, and admin tasks independently, under broad guidance from the Production Head – India.
• Maintain strict confidentiality of all payroll and financial records.
• Identify inefficiencies in processes and suggest improvements for review and implementation.
• Provide executive support to the Production Head – India for all finance and admin matters.

Skills & Qualifications
• Bachelor’s degree in Commerce, Accounting, or related discipline (MBA or M.Com preferred).
• 2–5 years of hands-on experience in accounts, payroll, and admin support, ideally in a manufacturing or multinational environment.
• Proficiency in Tally, Zoho Books, MS Office (especially Excel – VLOOKUP, Pivot Tables), and payroll software like GreytHR.
• Familiarity with GST, TDS, PF/ESI filings, and compliance documentation.
• Strong communication skills in English, Hindi, and Gujarati (French is a plus).
• Excellent documentation, organizational, and time management skills.
• Ability to manage multiple responsibilities with precision and accountability.