LEGAL ADMINISTATIVE ASSISTANT - LITIGATION (New York City)

Job description
SUMMARY: Performs a variety of administrative duties for attorney(s), and management to whom assigned according to established policies and procedures. Maintains positive contact with clients, staff, attorneys and observes confidentiality of client matters.

This position will support mainly Litigation Attorneys and may help assist some Corporate Attorneys as well.

Essential Duties And Responsibilities
• Highly motivated professional with no less than five (5) years of experience in a law firm setting, in the litigation practice.
• Prepares correspondence, memoranda and other legal documents from written drafts, drafts correspondence, and other legal documents. Screens telephone calls and records messages.
• Files time-sensitive legal documents with minimal instruction and produces litigation-specific work such as briefs, e-filings, Tables of Authorities/Contents, legal numbering, discovery binders, proofreads, research court rules, etc.
• Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
• Opens new files, requests conflict of interest checks with file room records and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Processes bills; proofs billing sheets; reviews and edits bills.
• Assist in preparation of the case for trial; perform assigned legal research tasks using all available resources.
• Advanced skill level in Microsoft Office applications (i.e., create Word documents that require basic features to complex formatting such as Styles and Formatting, Table of Contents, Tables of Authorities and other document related functionalities)
• Performs other duties as needed.

The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.

Knowledge, Skills And Abilities Required
• Strong written/oral communication and proofreading skills including a high level of skill in written English, including spelling, grammar and punctuation.
• Must be able to pay high attention to details and perform well under pressure.
• Must have exceptional time management and organizational skills.
• The ideal candidate will have excellent interpersonal skills, ability to prioritize and willingness to learn.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; flexibility is needed.
• Must be a team player.

WORKING CONDITIONS:1. Normal law office environment with little exposure to excessive noise, dust, temperature and the like.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Barnes Thornburg currently offers a comprehensive benefit package, including health and life insurance, 401k/Roth and Profit Sharing, and paid time off.

NEW YORK APPLICANT SALARY RANGE: $85,000-$105,000. Salary will be commensurate with experience in this role.

Equal Employment Opportunity and Diversity Statement

Barnes Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws. Read more