Donor Relations – Donor Relations Office Clerk MMF Position Term

The Winnipeg Humane Society – Job Posting # 2025-1-05


Date: April 3, 2025

Position Title: Donor Relations Office Clerk - Manitoba Metis Federation

Summer Student Position - Part Time TERM

Term dates: April 7, 2025 - August 2+, 2025

Reports to: Director, Donor Relations

Rate: $ 17.80/hour

Classification: Non-Union

Hours: Monday - Friday +:00am – 4:30pm (37.5 hours /week)


Start Date: ASAP

Closing Date for Applicants: Open until filled.

Position Summary:

This position offers administration and data entry support to the Donor Relations

department as directed by the Director of Donor Relations. The Office Clerk’s primary
focus for their term is to update donor records to ensure accuracy. They will also perform

mail merges, write letters, and assist with in-person donor events. This position is privy to

confidential financial information surrounding donations, fundraising, budgets, and donor

data.

This opportunity is for Metis students with Citizenship cards who attended post-
secondary school full-time during the current academic year and who are returning to

school on a full-time basis in the upcoming academic year (part-time and distance

education students do not qualify).

Who we are:

One of the oldest registered Non-Profit charities in Manitoba funded primarily by
donations and events.
An innovative community service organization committed to protecting animals from
suffering, and to promoting their welfare and dignity.
A team of generous partners, donors, hardworking volunteers and committed staff
united in the belief that every animal deserves dignity and love.
One of the largest and more recognized animal shelter and welfare organizations in
Canada.
Duties and Responsibilities:

Enters and maintains data over multiple donor Databases and Excel sheets
Prepares and assists with mail merges for donor correspondence
Researches prospective funders and partners
Assists with event prep and takedown
Fills roles as needed during events
General administrative tasks including organizing donor relations materials and
mail processing

Other duties as assigned
Standards of Performance:

Efficiency and diligence are demonstrated in the accomplishment of assigned
duties
Communicate effectively with all donors, staff and volunteers
A high standard of customer service and respect for all is maintained at all times
The work produced is accurate and well presented
Attention to detail is demonstrated in the execution of all programs.
Confidentiality is maintained on all matters pertaining to The Winnipeg Humane
Society and Winnipeg Humane Society Foundation

Assigned duties completed in a timely manner
Knowledge and understanding of department priorities and be willing to assist in all
programs as directed to assist the bottom line and accountability of the Donor

Relations Department

Authority:

Authority to perform all assigned duties and responsibilities within established policies

and procedures.

Education, Training Knowledge:

The following qualifications are desired and would be considered assets:

Certificate or Degree in Office Administration, Fundraising or Event Planning. An
equivalent combination of experience and education may be considered
Minimum of one year experience in an administrative position, preferably in a not-
for-profit development office
A minimum of one year experience performing data entry work
Experienced in dealing with internal and external customers/donors, business
professionals and suppliers

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Requirements:

This opportunity is for Metis students with Citizenship cards who attended post-secondary

school full-time during the current academic year and who are returning to school on a full-

time basis in the upcoming academic year (part-time and distance education students do

not qualify).

Abilities, Skills Knowledge:

Excellent ability to articulate and communicate with clients, fostering a high
standard of client care
Ability to multi-task and be receptive to ongoing changes in priorities
Proficiency with Microsoft Office Suite including Excel
Experience with Raiser’s Edge is an asset
Demonstrated ability to solve problems, use good judgement, and communicate
effectively with peers and clients.

Ability to present information concisely and effectively, both verbally and in writing
Ability to organize and prioritize work
Ability to work independently with little supervision
Accountability:

Directly accountable to the Director, Donor Relations for the performance of all assigned

duties and responsibilities.

Interpersonal Relationships:

Has frequent contact with WHS staff, volunteers, suppliers, vendors, and public.

Exemplifies Winnipeg Humane Society’s Core Values:

We let empathy guide our commitment to animal welfare and approach to all
individual beings, people, and animals alike.
We value and accept each other.
We are committed as an organization to lead with integrity and accountability.
We are guided by innovation and remain open to change.
We foster an inclusive, purposeful, and safe communication space.
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Participates in creating a thriving Culture of Philanthropy at Winnipeg Humane Society

by:

Being knowledgeable and supportive of WHS programs
Sharing their passion for service to animals, people, and our community with our
guests

Serving as an inspiration to all guests by providing an exemplary level of animal care
and guest service
Being able to communicate a compelling case for support that demonstrates the
impact of philanthropy on Winnipeg Humane Society
Position is subject to a Criminal Record Check including Vulnerable Sector Search.

Please email resume and cover letter to

Attention: Lesley Lewis,

lesleyl@winnipeghumanesociety.ca

Please quote the job posting number in your email subject line and in your cover

letter.

The WHS is committed to providing accessible employment, and ensuring that our

recruitment, assessment and selection process is barrier free. If a candidate requires

accommodation during the hiring process, Human Resources Services will work with the

individual to meet their needs.

NO PHONE CALLS PLEASE

The WHS values diversity and equality in its team. All qualified applicants will receive

consideration for employment without regard to race, religion, gender, gender identity or

expression, sexual orientation, national origin, disability, or age.

We thank all applicants for their interest, but only those selected for an interview

will be contacted. For more information and other employment opportunities, visit

https://winnipeghumanesociety.ca/about-us/careers

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