Catering and Events Administrative Assistant
Job description
Welcome to the exciting world of hospitality! We are currently seeking a highly organized and enthusiastic individual to join our team as a Catering and Events Administrative Assistant at Hilton Hotels. In this role, you will play a crucial part in the planning and execution of various events and functions, ensuring that every guest experiences the exceptional service and attention to detail that Hilton is known for. If you have a passion for creating unforgettable experiences and possess strong administrative skills, we want to hear from you! Keep reading to learn more about this opportunity and see if you have what it takes to join our team.
Coordinate and manage all administrative tasks related to catering and events, including but not limited to guest lists, invitations, RSVPs, vendor contracts, and payment processing.
Serve as the main point of contact for clients and vendors, responding promptly and professionally to all inquiries and requests.
Collaborate with the catering and events team to create detailed event timelines, ensuring that all aspects of the event are executed flawlessly.
Assist in the creation of event proposals and contracts, working closely with clients to understand their needs and provide tailored solutions.
Maintain accurate and up-to-date records and files for all events, including contracts, invoices, and event details.
Monitor and track event budgets, providing regular updates to the catering and events team.
Proactively identify and resolve any issues or challenges that may arise during the planning and execution of events.
Work closely with various departments within the hotel, including food and beverage, sales, and housekeeping, to ensure seamless coordination and execution of events.
Provide support during events, including setting up and taking down equipment, directing guests, and responding to any last-minute changes or requests.
Continuously seek opportunities to improve processes and procedures to enhance the overall guest experience and streamline event planning.
Hilton Hotels is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
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Welcome to the exciting world of hospitality! We are currently seeking a highly organized and enthusiastic individual to join our team as a Catering and Events Administrative Assistant at Hilton Hotels. In this role, you will play a crucial part in the planning and execution of various events and functions, ensuring that every guest experiences the exceptional service and attention to detail that Hilton is known for. If you have a passion for creating unforgettable experiences and possess strong administrative skills, we want to hear from you! Keep reading to learn more about this opportunity and see if you have what it takes to join our team.
Coordinate and manage all administrative tasks related to catering and events, including but not limited to guest lists, invitations, RSVPs, vendor contracts, and payment processing.
Serve as the main point of contact for clients and vendors, responding promptly and professionally to all inquiries and requests.
Collaborate with the catering and events team to create detailed event timelines, ensuring that all aspects of the event are executed flawlessly.
Assist in the creation of event proposals and contracts, working closely with clients to understand their needs and provide tailored solutions.
Maintain accurate and up-to-date records and files for all events, including contracts, invoices, and event details.
Monitor and track event budgets, providing regular updates to the catering and events team.
Proactively identify and resolve any issues or challenges that may arise during the planning and execution of events.
Work closely with various departments within the hotel, including food and beverage, sales, and housekeeping, to ensure seamless coordination and execution of events.
Provide support during events, including setting up and taking down equipment, directing guests, and responding to any last-minute changes or requests.
Continuously seek opportunities to improve processes and procedures to enhance the overall guest experience and streamline event planning.
Hilton Hotels is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.