administrative assistant

Work Term: Permanent
Work Language: English
Hours: 30 to 40 hours per week
Education: Secondary (high) school graduation certificate
Experience: 1 year to less than 2 years
or equivalent experience
Work setting
Willing to relocate
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Supervise other workers
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Order office supplies and maintain inventory
Negotiate collective agreements on behalf of employers or workers
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Perform basic bookkeeping tasks
Supervise office and volunteer staff
Assign, co-ordinate and review projects and programs
Plan, organize, direct, control and evaluate daily operations
Supervision
3-4 people
Computer and technology knowledge
Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
MS Office
Electronic mail
Technical terminology
Business
Area of specialization
Correspondence
Reports and records
Invoices
Charts, tables, graphs and diagrams
Transportation/travel information
Own transportation
Public transportation is available
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Organized
Team player
Client focus
Time management
Screening questions
Are you available for the advertised start date?
Are you willing to relocate for this position?
Do you have previous experience in this field of employment?
  Read more