Administrative Assistant - upated August 2025

Job Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing clerical support and assisting with various administrative tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to maintaining a professional office environment.

Responsibilities

Manage front desk operations, greeting visitors and handling inquiries with professionalism.
Perform clerical duties including filing, data entry, and maintaining organized records.
Assist in scheduling and managing calendars for team members.
Provide support for medical reception tasks, including patient record in Kinnser, uploading documents, referral tracking, and maintaining other logs.
Maintain effective phone etiquette while handling incoming calls and messages.
Collaborate with team members to ensure efficient office operations and workflow.
Call patients weekly to conduct client satisfaction surveys, maintain fax list, active and dc census, assist with Quality Assurance audits as requested.
Support various projects and initiatives as directed by management.
Experience

Previous experience in an administrative role is preferred, particularly in a medical or home health/office setting.
Bilingual skills are a plus, enhancing communication with diverse clients and colleagues.
Strong time management skills to prioritize tasks effectively in a fast-paced environment.
Familiarity with clerical duties such as filing systems and record keeping is important.
Reliable transportation and ability to work IN THE OFFICE, this is NOT a remote position.
Join our team as an Administrative Assistant where your contributions will be valued, and you will play a key role in supporting our operations!

Work Hours:

Monday-Thursday 8:00 am - 1:00 pm Lunch 12:00-12:30 pm (4.5 hours/day)

Friday: 2:00 - 5:00 pm

Total Hours per week: 20

Job Type: Part-time

Pay: $14.00 - $18.00 per hour

Expected hours: 20 per week

Work Location: In person Read more