administrative assistant - office

Work Term: Permanent
Work Language: English
Hours: 80 hours bi-weekly
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 2 years to less than 3 years
or equivalent experience
Tasks
Coordinate the flow of information within the team
Open and distribute mail and other materials
Answer telephone and relay telephone calls and messages
Order office supplies and maintain inventory
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Maintain and manage digital database
Perform basic bookkeeping tasks
Carry out administrative activities of establishment
Oversee and co-ordinate office administrative procedures
Review and evaluate new administrative procedures
Establish work priorities and ensure procedures are followed and deadlines are met
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Implement new administrative procedures
Computer and technology knowledge
Sage Accounting Software
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Project management software
Accounting software
MS Office
Transportation/travel information
Own transportation
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Organized
Team player
Reliability
Time management
Efficient interpersonal skills
Integrity
Screening questions
Are you currently legally able to work in Canada?
Are you willing to relocate for this position?
Health benefits
Dental plan
Disability benefits
Health care plan
Vision care benefits
Financial benefits
Life insurance
Registered Retirement Savings Plan (RRSP) Read more