Administrative Assistant – Full-time (1.0 FTE)

We are an equal opportunity employer. In accordance with AODA (Accessibility for Ontarians with Disabilities Act, 2005), the Hamilton Family Health Team (HFHT) will provide accommodations throughout the recruitment, selection, and assessment process to applicants with disabilities. HFHT offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by HFHT regarding a job opportunity, please advise if you require accommodation. If you require disability-related accommodations, please inform the recruiting staff.

The Hamilton Family Health Team (HFHT) welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. Hamilton Family Health Team is committed to a positive, supportive and inclusive environment.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the HFHT. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact. We thank all applicants for their interest; however, only those selected for an interview will be contacted. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Employee Value Proposition

Your Opportunity:

The Hamilton Family Health Team is one of the largest Ontario Health Teams in the province.

The Clinical Receptionist is a member of the HFHT who will support administrative functions for the delivery of high-quality patient centered primary care.

Roles and Responsibilities:
Booking patient appointments, greeting patients, and answering the HFHT phone line
Liaising with patients and families in a professional and compassionate manner while maintaining privacy and confidentiality
Maintaining patient records by obtaining, recording, and updating personal information
Scanning and faxing patient information and consultation reports
Liaising with practice–based primary care teams
Overseeing and monitoring room bookings and scheduling
Supporting the development of, and ongoing spread of groups
May be required to support on-site, in-person groups (various locations TBD in Hamilton), with the Patient Care Coordinator supporting groups expansion.
***The above responsibilities are not to be considered all-inclusive.

If so, we are looking for a future colleague who has…
BA or Diploma in Office Administration or equivalent combination of education and experience
Exceptional customer service, communication and organizational skills
Excellent interpersonal skills, with proven ability to work well in a team environment
Demonstrated problem solving skills and initiative
Proficient with Microsoft Office
Must be able to multi-task and prioritize while working within a busy environment
Experience with EMR (Practice Solutions Suite) an asset
Previous experience in a clinical setting an asset
Excellent attendance
Why Join the HFHT?
Competitive Employee Value Proposition including, but not limited to:

Healthcare of Ontario Pension (HOOPP)
Extended health care benefits including health, dental, vision critical Illness insurance
Meaningful, purpose-based work
13 paid Stat holidays and one (1) extra float day
Flexible work schedule
Ongoing green initiatives
Summary:
Classification: Non-union
Primary Location: Hamilton

Multi-site: Yes

Schedule: Monday-Friday
Employee Class: Full-time (1.0 FTE)
Date Available: Immediately

Salary: $43,800 – $54,068

Application Instructions:
Interested applicants please submit résumé and cover letter as one document using naming convention:
Last name, First name_Position by email: hr@hamiltonfht.ca

Note:
If successful in receiving a job offer with the Hamilton Family Health Team, new hires may be required to provide proof of full COVID-1+ vaccination prior to start date as a condition of their employment. If successful candidates are unable to get their COVID-1+ vaccination as a result of a medical exemption, they may be required to submit supporting documentation to establish that they are exempt from this requirement.

We thank all applicants for their interest, only those selected for an interview will be contacted.

The HFHT is committed to building a respectful, caring, equitable, and inclusive workplace where staff reflect the diversity of the communities that we serve. As such, we welcome applications from all qualified individuals including all equity-deserving groups. In addition, we are committed to accessibility and creating a barrier free hiring process in accordance with the Ontario Human Rights Code, and the AODA (Accessibility for Ontarians with Disabilities Act, 2005). Accommodation is available upon request at any point in the selection process by notifying the recruitment staff. Read more