Administartive Assistant, Cashier
Administration Assistant, cashier
• Responsible for the Embassy’s book-keeping and monthly statements of accounts. Embassy uses ‘Business World’ for accounting.
• Responsible for signing incoming and outgoing payment orders, conducting reconciliations, and planning of Budget supply of funds
• Responsible for the Embassy’s cash, cash ledgers and cash vouchers
• Responsible for cheques
• Responsible for entering salaries/vacations of the local staff in Palasso
• Responsible for the follow-up of travel costs, entertainment costs and housing costs for rented property.
• VAT – preparing the statement and sending to the VAT authorities every quarter.
• GST – compilation of official invoices and personal invoices of posted staff and forwarding to outsource company, preparation of documents for GST refunds and distribution of private GST refund to posted staff
• Coordination with Honorary Consulates – Chennai, Kolkata, Nepal, Bhutan, Maldives, and Sri Lanka, on budget, fund transfer to Nepal, Sri Lanka, Chennai. Assists with financial inspection of the Consulates when required.
• Operative responsibility for the sub-archive for accounting verifications
• Carries out any other Embassy work assigned by Head of Mission/Head of Chancery
• Excellent command of spoken and written English and Hindi
• Ability to work under pressure and meet deadlines
• Efficient and methodical
• Proactive and able to set priorities
• Excellent computer skills, including Word, Excel, and Power point
• Good collaborator but also able to work proactively, take initiatives independently and suggest improvements
• Willingness and ability to learn, develop and take responsibility
• Ability and integrity to manage confidential information
• Graduate/Postgraduate in Finance/Accounting
• Minimum 5 years of documented experience in accounting
• Proof of English language skills
experience
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• Responsible for the Embassy’s book-keeping and monthly statements of accounts. Embassy uses ‘Business World’ for accounting.
• Responsible for signing incoming and outgoing payment orders, conducting reconciliations, and planning of Budget supply of funds
• Responsible for the Embassy’s cash, cash ledgers and cash vouchers
• Responsible for cheques
• Responsible for entering salaries/vacations of the local staff in Palasso
• Responsible for the follow-up of travel costs, entertainment costs and housing costs for rented property.
• VAT – preparing the statement and sending to the VAT authorities every quarter.
• GST – compilation of official invoices and personal invoices of posted staff and forwarding to outsource company, preparation of documents for GST refunds and distribution of private GST refund to posted staff
• Coordination with Honorary Consulates – Chennai, Kolkata, Nepal, Bhutan, Maldives, and Sri Lanka, on budget, fund transfer to Nepal, Sri Lanka, Chennai. Assists with financial inspection of the Consulates when required.
• Operative responsibility for the sub-archive for accounting verifications
• Carries out any other Embassy work assigned by Head of Mission/Head of Chancery
• Excellent command of spoken and written English and Hindi
• Ability to work under pressure and meet deadlines
• Efficient and methodical
• Proactive and able to set priorities
• Excellent computer skills, including Word, Excel, and Power point
• Good collaborator but also able to work proactively, take initiatives independently and suggest improvements
• Willingness and ability to learn, develop and take responsibility
• Ability and integrity to manage confidential information
• Graduate/Postgraduate in Finance/Accounting
• Minimum 5 years of documented experience in accounting
• Proof of English language skills
experience