ADMINISTRATIVE ASSISTANT (II) - Adolescent Medicine

The department of Pediatrics is currently welcoming applications for a full-time Administrative Assistant (II). This is an excellent opportunity for an
organized, motivated and detail-oriented individual to join us in an important role at McMaster University.

An Administrative Assistant is required to provide secretarial and administrative support in the Department of Pediatrics. The successful incumbent
will coordinate support within a division of adolescent medicine along with one other administrative staff to administer general office, accounting
and program procedures within a fast-paced, academic medical setting. The division currently includes 5 fulltime faculty. The mission of this division
is to improve the physical, mental and social well-being of adolescents, including eating disorders, sexual health mental health concerns.

In this role, you will support both clinical and academic activities, including liaising daily with patients/parents, the clinic and multi-disciplinary teams,
along with various learners and research staff. You will provide direct support to multiple clinical faculty, including calendar management, meetings -
minutes, RMA/OHIP billing; clinic/learners schedule, research activities such as grant and REB applications, and any financial aspects including
processing expenses. This position will also have some responsibility for liaising with the clinic and allied health care team members. You will be
responsible for maintenance of the various activity tracking databases required by the department of pediatrics and Faculty of Health Sciences (CV’s,
education hours, merit spreadsheet etc.)

About Us

The Department of Pediatrics at McMaster University and McMaster Children’s Hospital is home to over 200 pediatricians, scientists, teachers, and
learners whose collective mission is to improve the wellbeing of children and their families – both locally, and around the world. We are proud to
represent faculty who hold Canada Research Chairs, are members of the Order of Canada, and are national award-winning teachers. Our members
leverage their voices as child health leaders to support our communities and advocate for change so that all children, regardless of health status, can
experience a fulfilling life. Our administrators are valued team members and are critical to the success and impact of our work. We invite you to find
out more about us here:

https://healthsci.mcmaster.ca/pediatrics https://X.com/MacUPediatrics https://pediatrics.healthsci.mcmaster.ca/about-us/mission-vision-values/

What We Offer:

In addition to joining a top ranked university, McMaster offers a very competitive total compensation package that includes but is not limited to:

Employer Paid benefits such as Extended Health, Dental, Emergency Out-of-Country Travel Coverage Basic Life Insurance.
Participation in a Group Retirement Savings Plan.
Training, coaching and professional development opportunities
Employee tuition assistance for continuous development and education
Opportunity to be a part of an academic environment working alongside professionals who share a passion for learning
Progressive paid annual vacation plan


Job Summary:


Organize and perform a full range of administrative duties that require a thorough understanding of established functions, policies, and procedures. Establishes priorities for general office operations and is responsible for providing direction to others in how to carry out work tasks. Read more